業務フロー

人事・労務職向け 業務フローの説明文を正しく読み解こう

サンプル業務フロー説明文：人事・労務向け

Subject: Workflow for Onboarding New Employees

Dear HR Team,

To ensure a smooth onboarding experience for new employees, please review the following workflow. This process helps maintain consistency and ensures compliance with company policies and labor laws.

Step 1: Pre-Onboarding Preparation

  • Responsibility: HR Administration Team
  • Description:
  1. Prepare the employment contract and other required documents.
  2. Coordinate with the IT department to set up email accounts and work devices.
  3. Notify the relevant department managers about the new hire’s start date.

Step 2: Document Collection and Verification

  • Responsibility: HR Compliance Team
  • Description:
  1. Collect signed contracts and necessary personal information, such as identification and banking details.
  2. Verify the accuracy of the documents and ensure they comply with legal requirements.
  3. Save all documents in the employee’s digital file in the HR system.

Step 3: Orientation and Training

  • Responsibility: Learning and Development Team
  • Description:
  1. Organize an orientation session to introduce company policies, code of conduct, and benefits.
  2. Schedule necessary training programs based on the new hire’s role.
  3. Assign a mentor or buddy for the new hire to facilitate a smooth transition.

Step 4: Payroll Setup

  • Responsibility: Payroll Team
  • Description:
  1. Enter the new hire’s salary and tax information into the payroll system.
  2. Confirm payment schedules and deductions with the employee.
  3. Perform a final check to ensure all data is accurate before the first payroll cycle.

Step 5: Follow-Up and Feedback

  • Responsibility: HR Generalist Team
  • Description:
  1. Check in with the new hire after their first week and first month to address any concerns.
  2. Collect feedback from both the employee and their manager about the onboarding process.
  3. Use the feedback to improve future onboarding experiences.

Key Points to Remember:

  • Ensure all steps are completed within the designated timeframe (e.g., contracts should be finalized one week before the start date).
  • Use the HR management system to log updates and track progress.
  • Communicate promptly with other departments to avoid delays in onboarding.

If you have any questions or need further clarification, please do not hesitate to reach out.

Best regards,
Sophia Tanaka
HR Operations Manager

活用のポイント

・人事の業務に特化した内容:

    • 雇用契約、法的手続き、研修、給与計算など、人事・労務の業務を網羅。実務で即活用可能な内容です。

    ・TOEIC Part 7スタイル:
    TOEICのリーディング問題で出題されるビジネス文書と同じ形式で書かれているため、設問対策にもなります。

      このような業務フローを読み解く練習をすることで、業務知識と英語スキルを同時に向上させることができます。

      理解度を問う設問

      1. Who is responsible for preparing the employment contract?
        a) HR Compliance Team
        b) HR Administration Team
        c) Payroll Team
        d) Learning and Development Team
      2. What does the HR Compliance Team do after collecting documents?
        a) Assign a mentor to the new hire.
        b) Verify the documents for accuracy and legal compliance.
        c) Enter the employee’s details into the payroll system.
        d) Organize the orientation session.
      3. When should contracts be finalized according to the email?
        a) One week before the start date.
        b) On the new hire’s first day.
        c) After the first payroll cycle.
        d) One month after the start date.
      4. Which team is responsible for checking in with the new hire after their first week?
        a) Payroll Team
        b) HR Compliance Team
        c) HR Generalist Team
        d) HR Administration Team
      5. What is the main purpose of the follow-up and feedback process?
        a) To verify the accuracy of personal documents.
        b) To ensure payroll information is correct.
        c) To address concerns and improve the onboarding process.
        d) To train the new hire on company policies.

      回答と説明

      1. Answer: b) HR Administration Team
        Explanation:
        The email states that the HR Administration Team is responsible for preparing the employment contract. “Prepare the employment contract and other required documents” の部分が根拠です。
      2. Answer: b) Verify the documents for accuracy and legal compliance.
        Explanation:
        The HR Compliance Team’s task is described as verifying the documents after collection. “Verify the accuracy of the documents and ensure they comply with legal requirements” に該当します。
      3. Answer: a) One week before the start date.
        Explanation:
        The email mentions that contracts should be finalized one week before the start date. “Contracts should be finalized one week before the start date” を読み取る必要があります。
      4. Answer: c) HR Generalist Team
        Explanation:
        The HR Generalist Team is responsible for checking in with the new hire after their first week. “Check in with the new hire after their first week and first month” が該当箇所です。
      5. Answer: c) To address concerns and improve the onboarding process.
        Explanation:
        The purpose of the follow-up is to gather feedback and address concerns to improve onboarding. “Collect feedback from both the employee and their manager about the onboarding process” が答えの根拠です。

      TOEIC Part 7対策のポイント

      1. 質問形式に慣れる:
        「担当者」「タイミング」「目的」などを問う設問は、TOEIC Part 7に頻出する形式です。
      2. キーワード検索:
        質問の答えは本文中の特定のキーワード（e.g., “responsibility,” “deadline,” “purpose”）を探すことで効率的に見つけられます。
      3. 文脈を把握する:
        「どのチームが」「何をするか」の流れを理解し、正確に選択肢を選べるようにする練習を行いましょう。

      このような問題を繰り返し練習することで、業務関連の英語を読み解く力を向上させられます。