サンプル: 人事・労務向けの仕事の納期指示書
Subject: Deadline Assignment for Annual Employee Evaluation Process
Dear HR Team,
To ensure a smooth and timely completion of the annual employee evaluation process, please review the following task assignments and deadlines.
Project Overview
Project Name: 2024 Annual Employee Performance Evaluation
Objective: Complete evaluations for all employees and finalize performance ratings for salary adjustments and development plans.
Task Assignments and Deadlines
1. Evaluation Form Preparation
- Responsibility: HR Administration Team
- Task: Update and distribute evaluation forms to department managers.
- Deadline: Forms must be distributed by December 5, 2024.
- Details: Ensure the forms align with the latest performance criteria and include instructions for completion.
2. Manager Evaluation Submission
- Responsibility: Department Managers (Coordinated by HR Team)
- Task: Complete and submit evaluations for their team members.
- Deadline: All evaluations must be submitted by December 15, 2024.
- Details: Managers should use specific examples to justify ratings and provide comments on development needs.
3. Data Consolidation
- Responsibility: HR Compliance Team
- Task: Review and consolidate evaluation data for analysis.
- Deadline: Complete consolidation by December 20, 2024.
- Details: Verify that all required forms are submitted and check for inconsistencies or missing information.
4. Review Meeting with Leadership
- Responsibility: HR Generalist Team
- Task: Schedule and conduct a review meeting with senior management to finalize ratings.
- Deadline: Meeting must occur by December 27, 2024.
- Details: Prepare a summary report of evaluation results and recommendations for leadership.
5. Communication of Results
- Responsibility: HR Administration Team
- Task: Communicate final ratings and feedback to employees.
- Deadline: Complete communication by January 10, 2025.
- Details: Schedule one-on-one meetings as needed to discuss evaluations and address employee questions.
Key Points to Remember
- Confidentiality: Ensure all evaluation data is handled securely and shared only with authorized personnel.
- Timely Updates: Report progress or any delays to the HR Operations Manager immediately.
- Resources: Refer to the attached guidelines and templates for completing the evaluation forms.
If you have any questions or need clarification, please feel free to contact me. Let’s work together to make this process a success.
Best regards,
Yumi Nakamura
HR Operations Manager
このサンプルの特徴
- 人事・労務業務に特化:
業務内容に沿った具体的なタスク（評価フォーム準備、データ統合、結果の通知）とその締め切りを示しています。 - 実務での応用可能性:
実際の年次評価プロセスに使える形で作られているため、すぐに応用できます。
理解度を問う設問
- Who is responsible for distributing the evaluation forms to department managers?
a) HR Compliance Team
b) HR Administration Team
c) HR Generalist Team
d) Department Managers - What is the deadline for department managers to submit completed evaluations?
a) December 5, 2024
b) December 15, 2024
c) December 20, 2024
d) December 27, 2024 - What task must the HR Compliance Team complete by December 20, 2024?
a) Distribute evaluation forms
b) Consolidate and review evaluation data
c) Schedule a review meeting with leadership
d) Communicate final ratings to employees - What is the purpose of the review meeting with leadership?
a) To train managers on evaluation methods
b) To finalize performance ratings and recommendations
c) To address employee feedback on evaluations
d) To distribute salary adjustment letters - Why is confidentiality important in this process?
a) To ensure timely submission of evaluation forms
b) To maintain trust and protect sensitive employee information
c) To prevent managers from missing deadlines
d) To make the process more efficient
回答と説明
- Answer: b) HR Administration Team
Explanation:
The document specifies, “HR Administration Team – Update and distribute evaluation forms to department managers.” この箇所からHR Administration Teamが担当者であることが明確です。 - Answer: b) December 15, 2024
Explanation:
It is stated, “Complete and submit evaluations for their team members by December 15, 2024.” 締め切りが12月15日であることが明記されています。 - Answer: b) Consolidate and review evaluation data
Explanation:
The HR Compliance Team’s task is described as, “Review and consolidate evaluation data for analysis by December 20, 2024.” ここから回答が導けます。 - Answer: b) To finalize performance ratings and recommendations
Explanation:
The document mentions, “Schedule and conduct a review meeting with senior management to finalize ratings.” リーダーシップとの会議の目的が明確に記されています。 - Answer: b) To maintain trust and protect sensitive employee information
Explanation:
The “Key Points to Remember” section emphasizes, “Ensure all evaluation data is handled securely and shared only with authorized personnel.” 機密性が重要な理由は、データの保護と信頼の維持であることが分かります。
学習者へのアドバイス
- 設問の焦点: 誰が担当者か、締め切りはいつか、目的は何かなど、具体的な情報を確認する力を鍛えましょう。
- キーワードの特定: 指示書の各セクションをよく読み、該当するキーワード（e.g., “responsibility,” “deadline,” “purpose”）を探す練習をしてください。
- 文脈で答えを選ぶ: 一部の設問は文書全体の流れを理解することが必要です。特に、目的や理由を問う設問に注意しましょう。
これらの設問を練習することで、業務英語の読解力を向上させることができます！
